1. Collection and Storage of Information
Our Services collect information which may include personal information. Personal information is any information that identifies, relates to, describes, is capable of being associated with, or may reasonably be linked, directly or indirectly, with a particular consumer or household. Some of the personal information collected by our Services may be considered sensitive personal information in certain jurisdictions.
The following broadly describes our practices regarding the collection of your personal information and sensitive personal information:
- Information You Provide.
- Personal Information. You provide certain personal information to us when you set up an account, submit requests through phone, mail, email, or our Services, or communicate with us in any other way. This information may include your name, alias, title, address, telephone number, email address, job title, organization, professional, employment, or education information, signature, and inferences from the foregoing.
- Sensitive Personal Information. You may provide sensitive personal information when you utilize our Services including your user ID, account log in credentials, bank account number, credit card number, other financial information, social security number, driver’s license, state identification card, or passport number.
- Information Collected Automatically Through Your Use of Our Services. When you utilize our Services, we may, through our own practices or other tracking technologies, automatically collect certain personal information in order to improve our Services and address other business needs, such as information security, legal compliance, and business continuity. This information may include device information, such as your IP address, operating system, browser ID, and geolocation, log data, usage data, records of personal property or other purchasing or consuming histories or tendencies, and inferences from the foregoing.
- Information Provided by Third Parties. Your personal information, including sensitive personal information, is often provided to us by third parties in connection with the uses specified in section 2 and includes the same categories of personal information and sensitive personal information listed above. Third parties that may provide us with your personal information and sensitive personal information include social media platforms, clients, agents, advisors, consultants, lawyers, counterparties, and other third parties.
Capitol Services securely stores your personal information and sensitive personal information for as long as reasonably required for its legitimate business purpose, as required by applicable law, or in certain jurisdictions, until you request deletion of such information.
2. Use of Information
We process personal information collected through our Services lawfully, fairly, and in a transparent manner. We may process the personal information we collect through the aforementioned processes for the following purposes:
- To provide and improve our Services;
- To provide customer service by responding to your requests, questions, and comments;
- To personalize our Services based on your preferences and behaviors;
- To communicate marketing news and updates, security alerts, and support messages;
- To administer surveys and other market research;
- To monitor usage of our Services;
- To detect and investigate security incidents and address other information security needs;
- To invoice you for Services rendered;
- To comply with court orders, subpoenas, search warrants, or other law enforcement requests;
- To protect our rights and property, through providing information to advisors and prosecuting and/or defending a legal proceeding;
- To perform data analytics in order to improve our Services;
- To recruit and assess suitability of a potential job applicant;
- To perform screening and interviews;
- To enforce compliance with our terms and conditions, policies, and applicable law; and
- For any other purpose with your consent.
Such processing is necessary to serve our legitimate business interests, including, but not limited to, the operation and administration of our Services, compliance with legal requirements, and provision of Services you have requested.
We use sensitive personal information collected through our Services to provide our Services, including maintaining or servicing accounts, providing customer service, processing or fulfilling orders and transactions, verifying customer information, performing applicant screenings, and processing payments.
3. Disclosure of Information
We may disclose your personal information, including sensitive personal information, as follows:
- With our affiliated entities under common ownership and control to provide Services;
- With service providers who perform services on our behalf solely in accordance with our terms and conditions and other policies;
- With our banking partner in order to facilitate secure transaction processing;
- With external auditors and third parties engaged in fraud prevention or investigation;
- With our advisors, such as lawyers and accountants, in order to protect our rights and property;
- With a buyer or successor in the event of a merger, reorganization, dissolution, or other sale or transfer of title;
- To comply with legal obligations; and
- If the disclosure does not fall into the categories above, then with your consent or at your direction.
We do not “sell” your personal information in the traditional sense; however, as described above, we may disclose your personal information with our trusted third-party service providers. Certain jurisdictions have defined these transfers as “sales,” and therefore, we are required to disclose them.
4. Children’s Information
Capitol Services does not knowingly collect information or target our Services to children under thirteen. If we determine that an individual under the age of thirteen has submitted information to our Services, we will delete that information.
5. Cookies and Analytics
6. Third-Party Links
Our Services may contain links to other websites, services, and social media platforms that are owned or operated by third parties not affiliated with Capitol Services. We make no promises or guarantees regarding the data collection, use, disclosure, or privacy practices of such third parties. If you choose to access third-party websites, services, or social media platforms through our Services, please review their applicable privacy policies.
7. Commitment to Information Security
Capitol Services maintains the appropriate technical and organizational measures that are necessary to ensure a level of security appropriate to the risks associated with the categories of personal information and the processing we undertake. However, no method of electronic transmission or storage is 100% secure. Therefore, while we strive to use commercially reasonable means to protect your personal information, we cannot guarantee its absolute security.
8. Your Rights to Your Information
In certain jurisdictions, you may have legal rights associated with your personal information which could include the following:
- The right to access (request copies of your personal information);
- The right to rectification (request we correct any information you believe to be inaccurate or incomplete);
- The right to erasure (erase your personal information under certain conditions);
- The right to restrict processing under certain conditions;
- The right to be notified (informed about the uses of your personal information and actions that can be taken);
- The right to reject automated processing of personal information under certain conditions;
- The right to object to processing under certain conditions; and
- The right to data portability (request we transfer your collected personal information to another organization, or directly to you, under certain conditions).
9. Privacy Rights of California Residents
The California Consumer Privacy Act as amended by the California Privacy Rights Act (together, the “CCPA”) provides California residents with specific rights with respect to their personal information including sensitive personal information. If you are a California resident, you have the following rights:
- The right to request disclosure of the categories and specific pieces of personal information and sensitive personal information we have collected, “sold,” shared or disclosed in the preceding twelve (12) months. Please see sections 1, 2, and 3 for this information and an extensive explanation of our practices regarding the collection, use, sale, sharing and disclosure of your personal information and sensitive personal information.
- The right to request that we alter or delete any of your personal information and sensitive personal information collected.
- The right to know categories of third parties.
- The right to consent to collection, sharing, and use.
- The right to opt out of the sale or sharing of your personal information and sensitive personal information.
- The right to non-discrimination in exercising your CCPA privacy rights.
- The right to request correction of inaccurate personal information and sensitive personal information.
Name: Information Security
Email: [email protected]
Address: Capitol Services, LLC
Attn: Information Security
PO Box 1831
Austin, Texas 78767
You can also submit a request by visiting Do Not Sell Or Share My Personal Information.
In responding to requests, we will only collect the necessary personal information to verify the authenticity of the request and will respond to verified requests within the timeframe required by the CCPA. If you use an authorized agent to exercise your California privacy rights, we may request additional information in order to prove the authorized agent has the authority to submit requests on your behalf. The exercise of your CCPA privacy rights are subject to certain exceptions.
10. Location of Information
Any personal information collected when you utilize our Services is transferred to, stored, or processed in the United States by Capitol Services or a third party acting on our behalf.
11. Retention of Information
Capitol Services will retain your personal information in accordance with applicable law.
13. Marketing Opt-Out
If you would like to opt-out of future marketing communications, you may contact us using one of the following methods:
Name: Marketing Department
Email: [email protected]
Address: Capitol Services, LLC
PO Box 1831
Austin, Texas 78767
Please note that if you opt-out of receiving marketing communications, we may still send you important administrative messages from which you cannot opt-out.