Best Practices

Don’t Let State Office Closures Impact Your Filings

When planning for your critical filings, it’s always important to be mindful of  the potential setbacks related to both anticipated and unanticipated state office closures. Holiday closures can be somewhat anticipated and planned for; however, inclement weather and other emergency closures can throw curveballs which could negatively impact your filing projects. In either event, last-minute jurisdictional office closings, reduced staff, and seasonal high volume may occur, resulting in potential delays of filing and/or turnaround time.

In most jurisdictions, filings are not effective on the date postmarked or initially submitted. Rather, filings are typically effective on the date received in correct form. In some jurisdictions filings are not effective until they are actually processed by the filing office.

If possible, for date critical corporate documents:

  • Pre-clear complex filings, such as mergers.
  • Obtain all necessary tax clearances in advance for mergers, dissolutions, and withdraws.
  • Take advantage of delayed effective date provisions in jurisdictions where they are permitted.
  • Utilize expedited filing options (when available).

When planning for your next important filing, make sure you know what closures may impact you and prepare accordingly. We encourage you to reach out to our Service teams to explore any potential closings around the holidays or when inclement weather may come into play.

A list of office closings is maintained at: