Capitol Times Newsletter

March 2022 | Vol. 34 | No. 1
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Capitol Services 800.345.4647
[email protected]
Capitol Times


The Texas legislature has followed the State of Delaware’s lead by providing for a new type of series LLC, a “registered series,” which is formed by filing a certificate of registration with the Texas Secretary of State.

Since 2009, Texas law has permitted the creation and use of series LLCs, a unique form of limited liability company in which the articles of formation allow for unlimited segregation of membership interests, assets, and operations into independent series. Until recently, however, LLCs in Texas did not have a mechanism to register their series with the Texas Secretary of State or to obtain a certificate of good standing (called a certificate of fact) from the Secretary of State for a series. This lack of transparency often caused consternation from third parties transacting with such series.

To learn more, click the link below to read the full article.

Benefit Corporations Map
Effective (21)
Gray Area (4)
No Legislation (28)


You may have noticed increased messaging from Capitol Services related to delays in one of our busiest filing jurisdictions: Delaware. As circumstances change, so too do the specifics of processing turnaround. At the time of this newsletter publication, routine processing of Delaware filings is over a month behind. Further, if a filing is in process, you cannot obtain good standings or filed documents because the entity’s filing history and status is incomplete during this pending period.

Expedited processing is a “must” if you have an upcoming closing or a required filing date. Avoid unexpected delays and choose a level of expedited processing that will best fit your needs:

Turnaround Time
Expedite Fee
Submission Cutoff*
24 Hour
6:45p EST**
Same Day
1:45p EST
2 Hour
4:45p EST
1 Hour
5:45p EST
30 Minutes***
6:15p EST
* Submission Cutoff Time refers to time submitted to Capitol Services.
** 24 Hour Expedited Filings submitted after 6:45pm EST can still be processed until 8:30pm EST if they are submitted directly through the [email protected] email address.
*** The state will not guarantee 30 minute processing, rather, they will guarantee that all 30 minute processing requests will move ahead of other service requests in the queue. If the 30 minute timeline is not met, the price will be adjusted to match the expedited time level they were able to accommodate.


It’s important to note that while Delaware has stopped offering preclearance checks, they do still allow a 5 business day grace period wherein you can make corrections to rejected documents and still maintain your original date of submission. As with so many things in recent months and years, news and events are changing rapidly. Be sure to ask your customer service representative about the latest delays and turnaround for expedited processing.


The Texas Comptroller has changed its annual franchise tax notification method. Historically the agency mailed the annual notice to the mailing address it had on file for the entity. This year, the Texas Comptroller is only mailing notices to first-year filers and those for which it does not have an email address. Do not forget to check your email, including your spam folder, for your franchise tax notice this year!

Annual franchise tax reports are due on May 16 this year. Even if you have no tax due or no activity to report, you are required by law to file a franchise tax report and information report every year. Online filing is easy with WebFile — you will need your Texas taxpayer number and WebFile number, both listed on your franchise tax report notice.

If you need assistance with your 2022 franchise tax report filing, the Texas Comptroller offers FAQs on reporting and filing franchise tax, as well as current year instructions. You can also receive assistance by calling 1-800-252-1381.

Did You Know?


Many nationwide corporate forms are available 24/7 from your Client Dashboard portal on Capitol Services’ website. Jurisdictional forms can change as new legislation passes and our corporate forms librarians make sure that our library reflects all of the new form fields and requirements — helping you avoid rejection. Capitol Services’ registered agent address may change from time to time. Don’t use an outdated address and risk a delay in receiving timely service of process! Utilizing forms from our library ensures that all of your corporate formations and qualifications come complete with our current name and address as your registered agent in all jurisdictions. No need to contact us each time you’re hunting for a current form. These are available for download directly from your portal on our website.

Unfamiliar with your Client Dashboard access? Contact us today to obtain or reset login credentials!

A Closer Look with...

Tana Perez


2013 · Austin · UCC Research Team Lead

What’s the most important thing you ever forgot?

My husband and I always forget our anniversary.

What is your perfect weekend getaway?

Camping in a dark sky location.

What was your first job?

“Hanging” net at a fishnet factory in Alaska.

If someone asked you to give them a random piece of advice, what would you say?

Just make the best decision you can, based on what you know at the time.


Sasha Stevic


2017 · Austin · UCC Research Manager

What’s the most important thing you ever forgot?

The due date for this questionnaire (my bad!).

What is your perfect weekend getaway?

Anything that avoids the harsh, unforgiving rays of the sun.

What was your first job?

Janitor’s Assistance at an AMC Theatres in my teens. There used to be a Yahoo customer comment online that said AMC Studio 30 in Houston had the cleanest bathroom in the summer of 2003. I take full credit for that. I kept those bathrooms so spotless you could eat off them. And judging by the crumbs I found at the start of every shift, many people did just that.

If someone asked you to give them a random piece of advice, what would you say?

Never be embarrassed to dance to the tune of your own drum. Because no one is watching. People have better things to do with their time.

Capitolly Ever After


Matthew Kieran Thomas

Maxwell Kieran Thomas

​​​​Kathryn Ball (Austin) and husband, Chris Thomas, welcomed their second-born, Maxwell Kieran, on January 15. Maxwell weighed in at 8 pounds and 5 ounces, 20″ long, and joins big brother Julian (2).

Right: Maxwell Kieran



Our Albany office welcomes Eric Brannon to the team. Eric has lived in New York’s Capital District his entire life and his family includes wife of 23 years, Susan, and their children, Nick, Evan, and Emma. In addition to cheering on Evan as he competes at collegiate-level track meets as a nationally ranked distance runner, he enjoys their family vacations on Cape Cod every summer. He’s also a huge sports fan (Miami Dolphins, New York Yankees, and Nebraska Cornhuskers) and loves to cook — ask him about his delicious Wellfleet Oysters!


Our bustling Corporate team is excited to welcome Cindy Ward and her strong analytical and organization skills into the mix. Cindy’s background includes a wide range of roles from business analyst to technical director for a theater company. These days, instead of using her crafting skills to build props, sets, puppets, and costumes, she crafts for herself in her downtime. Fun fact: Cindy was one of the two costumers for the children in Ballet Austin’s Nutcracker production!

Our IT team is expanding with the addition of Sam Lerner, who will be developing our internal order tracking systems to keep them innovative and running smoothly. Hailing from Dallas, Sam made his way to Austin to be closer to his family. Since his arrival, he’s made new family with fiancée, Liz, and their dog and cat, Babo and Ottis. His most memorable vacation was a trip taken to Ireland specifically to see a Gorillaz concert, where he adventured across most of the country.

Ryan Stuard rounds out our UCC Filings team, where his previous job experience and keen attention to detail will be put to excellent use. Ryan initially moved from Dallas to Austin for a copywriting position and he’s since made it his home. He has an affinity for Austin’s local parks and art scene. You can also find him making music, as he plays guitar in his free time.

We recently welcomed Burton Cleveland back to the company. Burton served as one of our much-loved territory sales representatives from 2007-2014, and now all of that insight will be applied in our Corporate department. Burton enjoys fly fishing, reading up on history, motorcycle wrenching, and cooking in his spare time. He also hopes to return to Turks and Caicos with his wife, Yvette, as their previous excursion a few years ago was their most memorable vacation to date.


Amanda Contreras joins our Dover office bringing previous industry experience. Her family includes husband, Antonio, children, Madeleine, William, and Elena, 2 bunnies, a frog, various fish, and a Sulcata tortoise that she swears will outlive them all. In her spare time she enjoys cooking, crocheting, and crafting on her Cricut. Her most memorable vacation was a recent one in which they took a scenic family road trip down the coast of Maine while moving her daughter to her first-year college dorm.

Hailee Smith also joins our team bringing industry experience. Hailee recently moved from Ocean City, MD, to the Dover area and lives with her boyfriend, their 3-year old Great Pyrenees Dakota Jane, and the most recent family addition, their lizard named Chicken. In her downtime she’s a lover of nostalgia, as she collects vinyl records as a hobby and recently joined a local women’s roller derby league. She’s looking forward to her annual trip to Lafayette, LA, to see family and partake in her favorite Mardi Gras indulgence, a Meche’s King Cake.


Our Southeast team is being joined by Ronnie Long who has previous experience processing registered agent and real estate documents. Ronnie is a Las Vegas native who moved to Tallahassee 10 years ago and now calls the city home. Outside of work, she enjoys hikes with her fiancé and friends, and cooks and plays video games to unwind. This animal lover has 2 cats, a Labrador-mix named Murphy, and a tarantula as pets. She also recently started a comedy podcast, which she co-hosts and produces herself!


We’d like to give a big shout-out to the following employees who are celebrating 5 or more years with the Capitol Services group of companies this quarter. Thank you!
Valeria Villarreal 2/10/1985 Austin
Vickie Polanco 3/26/1990 Austin
Melanie Woolf 1/12/1998 Austin
Greg Wente 2/16/1998 Austin
Krista Abair 2/01/1999 Austin
Mike Yanez 1/12/2004 Austin
Jody Roberts 2/01/2004 Austin
Cory Whitsett 2/01/2005 Austin
Tara Morales 3/24/2008 Austin
Andy Erwin 1/14/2013 Austin
Nicole Vasquez
Anna Cox 2/17/2015 Austin
Tom Woodrome 2/17/2015 Austin
Lisa Rhodes 2/24/2015 Dover
Brittni French 3/16/2015 Dover
David Tadlock 1/19/2016 Tallahassee
Richard Gallegos
Leah Rodriguez
Amanda Dods

Where's Logo?


Logo takes a morning stroll on the Miami River, stopping at Biscayne Bay to pose with the Lady of Miami.

Get your good lookin’ self in our newsletter! Just take a photo in your Capitol Services t-shirt and share it with us. 

Bruce in Baton Rouge



Some lien search databases are much more restrictive than others and can result in searchers missing liens filed under similar or misspelled names. Add on our Database Search to broaden the horizons of your state lien search and give yourself a chance to see the bigger picture.

Above and Beyond

Never a Bad Experience:

“I am so thankful for all of you and love working with the people at Capitol Services! In the 30+ years I have worked with your company, I have never had a bad experience.”

— Jan H. – Ridgeland, MS

Kendal’s Expertise and Leadership:

“I just want to say thank you so much for all of your expertise and leadership. I feel like I have been relying on you a TON lately and I can confidently say I couldn’t do my job without you. Thank you for always being willing to get to the bottom of everything and help us with all of our craziest questions; I know my banking deals are especially complex and you always respond with poise and help me get exactly what I need (even when I don’t know exactly what I need!).”

— Kerri O. – Dallas, TX

Special Thanks to Shawna and Lo:

“You have great teams at each of your locations which is especially helpful during the busy season! Each time we called upon your team with any last-minute requests, they have gone out of their way to assist us. Special thanks to Shawna Smith and Lo Saechao, who have made completing filings easy due to their expertise.”

— Carmen K. – Dallas, TX

Kendal Swartztrauber
Kendal Swartztrauber
Shawna Smith
Shawna Smith
Lo Saechao
Lo Saechao

Staying in Touch

It’s hard to believe that we have been experiencing a pandemic for two full years now. Much like 2020, last year presented many unique challenges. Along with Covid-19 itself and the resulting hardships, the virus also contributed to unprecedented supply chain disruptions and labor shortages.

Despite all of the challenges, 2021 produced another record year. We were lucky to benefit from a constant stream of employee referrals — allowing us to maintain adequate levels of staffing in the midst of a difficult hiring environment. It seems appropriate that the Capitol Services family grew through the addition of more family members!

Last August we moved into beautiful new office space in Delaware, and quickly filled it with new employees. Now we’re undergoing a similar project in our Austin headquarters; we will be moving into totally renovated space this July.

These last couple of years have been slightly surreal. Let’s hope 2022 brings a return to normal — whatever that new normal may be.

A trusted nationwide provider of registered agent, corporate, and lien services since 1978.
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Our mailing address is:

Capitol Services
206 E. 9th St., Ste. 1300
Austin, Texas 78701


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