Capitol Times Newsletter

December 2020 | Vol. 32 | No. 4
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Capitol Services 800.345.4647
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Capitol Times

FILE EARLY, FILE OFTEN

In the final issue of our newsletter each year, we remind our clients to File Early, File Often! This is a gentle reminder that our nation’s filing offices can see hectic volume in the fourth quarter and year-end is the busiest time for corporate filings. This could not be more true in 2020. Layer unexpected state closures due to a global pandemic on top of end-of-year volume and state holiday closures and you’ve got a recipe for disaster when it comes to achieving your preferred effective dates.

Our advice: Don’t Wait! Here in Texas, the physical closure of our Comptroller’s office during the pandemic has been a very real roadblock to getting tax clearance. While service companies are unable to assist in obtaining sensitive tax information, our customer service representatives have some tools in their belts to help you through the process. Reach out today for consultation and ensure that your Texas entities get squared away before the end of the year.

The turnaround times at the U.S. Department of State have dramatically slowed and any apostille or legalization projects that involve that agency will see substantial delays. If you do have work involving notarized document authentications it is important to begin the process as soon as possible.

State counters in Sacramento, California, are closed to the public indefinitely and filers are forced to use lobby drop-boxes when submitting filings. While we have experienced our share of issues with this process, California’s new eForms platform does not allow you to retain the date of submission should the document be rejected. All expedite and pre-clearance options have been suspended through the end of December, so we encourage you to talk with our Sacramento office today and make sure you are aware of all of your year-end filing options.

This summer the Nevada Secretary of State’s office launched a new UCC system. However, after a couple of months they shut it down and suspended searches. They have not offered searches to the public since September 18. Capitol Services has been able to find a work-around for this persistent problem in order to get you searches and copies in advance of the state system returning.

So, while things may look grim heading into a busy year end, we hope to be the light at the end of this dark tunnel, here to help you through the next few weeks. Please contact us today so that we can get a strategic plan in place for your December projects!

2020 TOP WORKPLACES RECIPIENT
Top Workplaces 2020

We are honored to be acknowledged as a Top Workplace 11 years consecutively, but we’re feeling particularly grateful to have received this distinction during such a challenging year.

Did You Know?

CLERKS: FILE FIRST OR MAYBE SECOND?

It is sometimes impossible to ensure that file first, file second instructions will be adhered to by state UCC filing offices. If filing order is imperative, please discuss the best submission methods with our customer service representatives. It may be necessary to wait for returned evidence of the first filing before submitting the second.

Events and Happenings

IPMA

IPMA conference attendees were entertained with games and conversation during our virtual happy hour.
For the first time in its 36-year history, the International Practice Management Association’s annual conference was virtual. Partnering in a web-based seminar was also a first for us. Kevin Roberts, Dean Pallas, and Cindy Wamsley held online meetings with IPMA members over the course of three days in mid-September, including a lively Zoom happy hour. While this event was very successful, we hope we can get together in person next year!

A Closer Look with...

Jennifer Woodrome
JENNIFER WOODROME

2011 · Austin · Operations Manager

Do you plan on creating any new holiday traditions due to the pandemic?

I might consider gifting toilet paper. I’ve never done that before.

What’s your favorite way to spend a day off?

Nowadays? Really just walking from the living room to the bedroom. If I’m feeling adventurous I might go in the yard and look around. Sometimes I just sit in the car.

What was the last thing you read?

The Case Against Reality. I highly recommend it.

What song always gets you out on the dance floor?

I can’t remember the last time I saw a dance floor. It’s likely the cocktail that would get me on the dance floor regardless of the song.

 


Steve Elias
STEVE ELIAS

2015 · Sacramento · Branch Operations Manager

Do you plan on creating any new holiday traditions due to the pandemic?

While I’ll miss seeing many members of my family this year at the holidays, it will be nice to have time at home with Coleen and our dogs. However, I’m hoping that won’t have to become a tradition beyond this year!

What’s your favorite way to spend a day off?

I like to be outdoors; preferably out in nature. Walking the dogs, hiking, etc.

What was the last thing you read?

¾ of Moby Dick by Herman Melville. It’s my Everest. I’m on a quest to read the classics, but this one is tough. I’ve started it, and put it down many times.

What song always gets you out on the dance floor?

I don’t dance. Trust me. You wouldn’t want to see that. When I was in junior high, my friend Scott Taylor tried to teach me how to move my feet so that I could show my face at our 8th grade graduation dance. Those moves helped me suffer through prom, wedding receptions, etc. However, it’s not a sight to see. My heart goes out to every woman who has been kind enough to dance with me. Thankfully, Col doesn’t like to dance, either. So, it mostly works out.

Anniversaries

SPECIAL DELIVERIES!

Rhett Lee John

On August 27 Brittni French (Dover) and husband, Phillip, welcomed little boy Rhett, making them a family of three. Baby French weighed in at 7 pounds, 6 ounces, and was 20 ¾” long.

Right: Rhett French 
Baby French

Macie-Leigh Elizabeth

Jason Fischer (Austin) and wife, Rebecca, welcomed their first-born, Macie-Leigh, on October 10. This little angel weighed in at 6 pounds, 4 ounces, and was 19” long.

Right: Macie-Leigh Fischer 
Baby Fischer
 

EMPLOYEE ANNIVERSARIES
We’d like to give a big shout-out to the following employees who are celebrating 5 or more years with the Capitol Services group of companies this quarter. Thank you!

Linda Frank
Barbara Kaulfuss
Vickie Schulle
Mary Shunk
Corrine Gonzales
Rhonda Peirce
Parrish Madonia
Jennifer Woodrome
Christine Jones
Korie Steele
Mary Fink
Linda Gemuenden
Kevin Roberts
Jessica Guerrieri
Lucky Yang

12/01/1993
10/17/1994
11/06/1995
10/13/1997
10/01/2004
10/11/2005
12/03/2007
11/01/2011
11/16/2011
11/16/2011
11/28/2011
11/26/2012
12/16/2014
11/05/2015
11/16/2015
Albany
Albany
Austin
Albany
Austin
Austin
Baton Rouge
Austin
Austin
Dover
Dover
Austin
Tallahassee
Austin
Sacramento

Where's Logo?

LOGO’S THE TOP DOG

Meet Piglet. She likes hiking nature trails, chasing squirrels, and spending quality time with her favorite roommate, Christine Jones (Austin — UCC), as Christine works remotely through the pandemic.

Get your good lookin’ self in our newsletter! Just take a photo in your Capitol Services t-shirt on your next trip and share it with us. 

Pigs

 

#CapitolProTip

Trying to coordinate related filings in different states? Our knowledgeable corporate team can help guide you on where delayed effective dates are permitted and preclearance services are offered so that your project can go off without a hitch!

Above and Beyond

Sadi gets a shout-out:

“I have really enjoyed working with Capitol Services over the years, you are my #1 go-to for everything. I want to give a special kudos shout-out to Sadi Boyette for the exemplary job she did for me. She is an absolute pleasure to work with and we are so grateful for her quick thinking and actions that salvaged a snafu from snowballing. Thanks to her, Capitol Services will ALWAYS be my go-to. 😊”

— Debbi M.  – Houston, TX

Sadi Boyette

Sadi Boyette

Great service, great people:

“We always use Capitol Services! Great service and the people are always friendly and insightful to our needs.”

— Bobbi W.  – Houston, TX

Dana Blankenship

Dana Blankenship

Kind words from a long-time client:

“Thank you and Capitol Services for providing the best services possible for my employers, colleagues and me for nearly 40 years!”

— Diana K.  – Dallas, TX

Staying in Touch

We’re really proud of the way our employees have responded to the challenges presented by COVID-19, both personally and professionally. We have no doubt that this sentiment holds true for many of our clients as well. Though it has been a difficult year, we have all grown and we have become stronger.

In March our IT Team provided 90% of our staff with the capability to work from home. Despite initially working with less than ideal equipment and slower internet connectivity, our employees embraced this new reality. It’s tough going from dual monitors to a laptop overnight, but they did it. Since then we have been able to supply our remote workers with the additional equipment they need to process your orders as efficiently as they did from within our offices.

We especially want to thank the skeleton crews in each office who come to work each day to perform essential services like handling service of process and delivering hard copy documents to the filing offices. We also want to thank you for continuing to trust Capitol Services with your most important work during such a difficult time. Our dedicated employees and phenomenal clients remain anchoring constants in a world that seems to have turned upside down.

With all the upheaval, it will be nice to put this year behind us. We can’t wait for 2021!

A trusted nationwide provider of registered agent, corporate, and lien services since 1978.
Albany  |  Austin  |  Baton Rouge  |  Carson City  |  Dover  |  Sacramento  |  Tallahassee

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206 E. 9th St., Ste. 1300
Austin, Texas 78701

800.345.4647

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