Capitol Times Newsletter

December 2019 | Vol. 31 | No. 4
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Capitol Times

ELECTRONIC AND REMOTE ONLINE NOTARIZATION

Preserving the Assurances of Notarial Acts

A Guest Article by Kathleen Butler

Since their inception, notarial acts have fulfilled their purpose so reliably that their formalities and core requirements remain virtually unchanged. The same cannot be said for the tools Notaries use to perform their official acts.

Electronic notarization and remote online notarization are transforming traditional notary tools and facilitating document workflows in ways that only electronic transactions can. Electronic notarization, or “e–notarization,” is legal in most jurisdictions across the U.S. Yet most notarizations performed today still involve a paper document, wet–ink signatures, and the notary’s ink–stamp or embossing seal. Thankfully, state enactments of the Uniform Law Commission’s Revised Uniform Law on Notarial Acts (RULONA) and subsequent updates have given electronic notarization a welcome boost.

The 2010 RULONA update unified the treatment of tangible (paper) and electronic documents by incorporating both in the definition of “record” and authorizing notarial acts to be performed on “records,” thus authorizing electronic notarization. Since 2010, there have been multiple state introductions and enactments of RULONA, demonstrating the growing nationwide interest in explicitly authorizing electronic notarization.
Remote online notarization performed for a remotely–located signer present by means of audio–video communications technology is rapidly gaining traction thanks to high interest in its perceived efficiencies and benefits. In the last two legislative sessions alone, 18 states have enacted remote online notarization, a marked increase over the four states that authorized it from 2011 to the end of 2017.

Significantly, the Uniform Law Commission’s 2018 update of the RULONA created a new section authorizing remote online notarization of electronic or paper documents. Because remote online notarization primarily involves electronic documents, electronic notarization is receiving more attention, as well.

Electronic and remote online notarizations give relying parties the same transactional assurances of traditional, “paper” notarial acts — they are simply performed in a different manner.

 

Kathleen ButlerAbout the author:
Kathleen Butler is Executive Director of American Society of Notaries.

Did You Know?

LIEN REPORTING REVAMP

Recently, Capitol Services revamped the way we report civil ligation results to our customers resulting in a more robust product to better serve their due diligence needs. Previously, when a customer was interested in which cases resulted in a judgment, we would provide a listing of all closed cases so that clients could make this determination for themselves. Now, our litigation specialists are helping to conclude the nature of the case dispositions — saving our customers valuable time when reviewing search results! We are still providing the value of a quick glance at all closed cases (whether by dismissal or other reasons), but we are also providing an additional report pointing to all cases resulting in a judgment. We will also continue to provide reports reflecting recorded judgments at the county recorder’s office. Full, complete, and organized litigation results are available to our customers in both easy–to–read .pdf and easy–to–sort Excel spreadsheet formats.

Events

TAPS

The Paralegal Division of the State Bar of Texas hosted another successful Texas Advanced Paralegal Seminar (TAPS). Client Relations Manager Kristi Solt traveled to Austin September 18–19 to attend. TAPS is the premier CLE event for the Paralegal Division. It is also an opportunity for us to see our friends from across the state.

NEPA

Capitol Services was a sponsor of the Nebraska Paralegal Association’s 2019 Fall Conference September 18–19 in Omaha. Over a dozen speakers covered a breadth of topics such as data privacy, emojis and the law, and career development. This seminar is one that Territory Sales Manager Tom Woodrome looks forward to every year.

2019 TAPS
Capitol Services’ Kristi Solt, with Kaye Bacon.
2019 NePA
Capitol Services’ Tom Woodrome with NePA door prize winner Sandy Banks.

IPMA

Director of Sales and Marketing, Kevin Roberts, and Territory Sales Managers Cindy Wamsley and Dean Pallas attended the International Practice Management Association’s 35th Annual Conference and Expo October 23–25 in Seattle. This year’s theme of Educate, Innovate, and Motivate inspired many insightful presentations; however, the highlight for us was seeing the friendly faces of our clients and colleagues from the United States and Canada.

KCPA

Territory Sales Manager Tom Woodrome was on hand for the Kansas City Paralegal Association’s annual Vendor Showcase and “Bears on Patrol” toy drive on October 9. The KCPA was able to collect nearly 3,000 bears to donate to the Kansas City Police Department. We’re happy to help contribute to such a wonderful cause.
2019 IPMA
(L-R) Tania Celluci, Capitol Services’ Kevin Roberts, Alexandra Lyon and Capitol Services’ Cindy Wamsley.
2019 KCPA
(L-R) Rachel Scribner, Secretary of KCPA, Capitol Services’ Tom Woodrome and LeeAnn Parmenter, President of KCPA.
HOUSTON CLIENT RECEPTION
2019 Houston Reception2019 Houston Reception

We would like to extend a warm thank you to everyone who attended our Houston client reception with Capitol Services’ John Robinson, Cheryl Roberts, Kevin Roberts, Kristi Solt, Dana Blankenship, Valeria Villarreal, Dawn Cardenas, and Rachel Creason at Tony Mandola’s Gulf Coast Kitchen on October 3.

A Closer Look with...

Cindy Wamsley
CINDY WAMSLEY

2018 · Tallahassee

Who have you learned the most from?

I have learned a great deal from my children and grandchildren. They teach me every day that life is full of adventure, whimsical moments, and endless love. Not to mention patience and sometimes heartache.

When was the last time you felt lucky?

I feel lucky every day. I have my health, a wonderful family, and great friends.

What is something that both scares and intrigues you?

The ocean. I can spend hours on its shore and yet at night, when it’s dark, it can be quite intimidating.

Have you found something valuable? Did you turn it in or keep it?

I found a wallet once and I did turn it in. I believe in Karma.

 


Kristi Solt
KRISTI SOLT

2018 · Dallas

Who have you learned the most from?

Hands down, my parents. They are the strongest, smartest, hardest working, most honest, and genuine people I have ever known. They are my inspiration and the reason I am the woman I am today.

When was the last time you felt lucky?

Ok, this is going to sound cheesy and cliché, but literally every single day. And the reason I feel lucky is because I married the most amazing man I’ve ever known (with the exception of my father). I literally wake up every day and thank God for bringing me a man I don’t deserve.

What is something that both scares and intrigues you?

Great White Sharks — or sharks of any kind. I’m utterly fascinated by and completely terrified of them. Shark Week on the Discovery Channel is my ultimate guilty pleasure.

Have you found something valuable? Did you turn it in or keep it?

I have never found anything valuable that I can remember. But I did once lose a plain white envelope with $1,000 cash inside and unbelievably, someone turned it in. My faith in humanity was restored that day.

Where's Logo?

EXPLORING ALASKA

Logo on a trek in Juneau, Alaska.

Get your good lookin’ self in our newsletter! Just take a photo in your Capitol Services t-shirt on your next trip and share it with us. 

Logo in Juneau, Alaska

 

#CapitolProTip

Remember, a company can be sued anywhere they are operating. When choosing to run litigation searches, it’s best to cast a wide net and include as many jurisdictions as possible.

Above and Beyond

Parrish Madonia solves problems:

“I just want to point out how happy I am as a customer. I missed a filing and Parrish Madonia did everything and beyond to help me resolve the issue.”

— John M.  – Houston, TX

Cynthia Darity gets a rave review:

“Thank you so much for the quick turnaround. This is why I always do business with Capitol Services!!! Thank you for the continued great customer service.”

— Sandy K.  – Virginia Beach, VA

Kay Crawford hears from a fan:

“I have been a fan of Capitol for almost 20 years. You all are simply the best in the industry. With you we get quality AND value. I rest easier with the peace of mind that we are taken care of!”

— Susan H.  – Austin, TX

Parrish Madonia

Parrish Madonia

Cynthia Darity

Cynthia Darity

Kay Crawford

Kay Crawford

A DECADE OF TOP WORKPLACE
2019 Houston Reception

We are honored to be acknowledged as a Top Workplace in any given year, but to have received this recognition 10 years in a row feels particularly special.

Staying in Touch

Capitol Services enjoyed another successful year in 2019, highlighted by being named one of Austin’s Top Workplaces for the 10th year in a row. Thanks to all of our clients and employees for making this happen.

Best wishes to everyone for a wonderful holiday season and a joyous and prosperous New Year!

A trusted nationwide provider of registered agent, corporate, and lien services since 1978.
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