Capitol Times Newsletter

December 2018 | Vol. 30 | No. 4
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Capitol Services800.345.4647
Capitol Times


Routine upkeep of corporate information such as officers, directors, and shareholders is a must for any company. Our Corporate Entity Manager is a user-friendly, customizable platform on our Client Dashboard that allows you to organize and maintain business entity information, such as corporate names, entity types, charter numbers, dates, tax identification numbers, and ownership and management information.
Other important data can be maintained through fields tailored to your specific needs. Powerful search and export functions allow you to quickly find and download entity information with ease. Other features include:

  • Searchable entity records
  • Corporate registration information
  • Access to legal and notice records
  • Annual Report Calendar
  • Access to Annual Report Management Filings
  • Customizable data management
  • Corporate contacts library

If you have any questions about our Corporate Entity Manager or your online access please call us at 800.345.4647.



We’re excited to announce that we’ve been recognized by the Austin American-Statesman as a 2018 Top Workplace recipient! We’re particularly honored to have received this recognition 9 years in a row!

The Top Workplace designation is determined by anonymous employee feedback solicited by an independent organization on topics such as leadership, workplace environment, career advancement opportunities, and benefits.


Capitol Services’ Cheryl Roberts, Kevin Roberts, Kristi Solt, Dana Blankenship, Casey Bice, Kendal Swartztrauber, and Anna Cox attended our annual Houston client reception, held on October 4 at Tony Mandola’s Gulf Coast Kitchen. We always look forward to spending time in person with clients and friends, and this event was no exception.

Lee Ann Bohannon and Martha Espinoza.Ramzi Dadush with Michelle Hendrickson.


Did You Know?


The file-date given to a corporate filing is not always the date of submission. Some states assign the date the filing is processed and accepted as the file-date. Given the processing time of the state filing office there may be a difference of days or even weeks between the date of submission and the actual file date.

The calculation of a projected file date is made even more complicated by the manner in which states handle errors within filings or rejected documents. For example, Texas gives filings the date of submission if they are accepted, but the date is lost if the document is rejected. Once accepted, the corrected filing is given the date of resubmission as the file-date. Other states, such as Delaware, will give you a finite period of time to address any issues in the filing and still hold the date of original submission as the file-date.

Knowledge of filing date rules in each jurisdiction is invaluable as end-of-the-year closings and deadlines occur. Let us help you navigate the nuances.



Some state offices are scheduled to be closed on December 31. Where this is the case, the last day to file corporate and UCC documents in 2018 may be December 28. Last minute jurisdictional office closings, reduced staff, and seasonal high-volume will impact filing capabilities further, potentially resulting in delays in both filing and turn-around time.

 In most jurisdictions, filings are not effective on the date postmarked or initially submitted. Rather, filings are typically effective on the date received in correct form. In some jurisdictions filings are not effective until they are actually processed by the filing office. 
  • If possible, for date-critical corporate documents:
  • Pre-clear complex filings, such as mergers.
  • Obtain all necessary tax clearances in advance for mergers, dissolutions, and withdrawals
  • Take advantage of delayed effective date provisions in jurisdictions where they are permitted.
  • Utilize expedited filing options (when available).


The 34th annual International Practice Management Association’s conference and expo took place on October 17-19 in Orlando, FL, preceded by the managerial skills seminar on October 16. Territory Sales Managers Dean Pallas and Cindy Wamsley represented Capitol Services, which was a sponsor of both events. This multi-day professional development convention offers a great opportunity to connect with clients from across North America.The Nebraska Paralegal Association’s Fall seminar was on September 13-14 at the Scott Conference Center in Omaha. Territory Sales Manager Tom Woodrome attended the educational event, which Capitol Services is always proud to sponsor. It’s a privilege to be included with such a progressive organization and among such an esteemed group of people.
2018 IPMA
Amy Williams, Capitol Services’ Cindy Wamsley, and Suzanne Mehl.
2018 NEPA
Sarah Gigitashvili, Capitol Services’ Tom Woodrome, and Amber Roberts.
The Society of Corporate Governance held the first social of the season for its Houston Chapter on August 23, which was sponsored by Capitol Services. A hot and humid Houston evening couldn’t keep Territory Sales Manager and Chapter Treasurer, Dana Blankenship, and members from this networking event. We’re grateful to support such a fantastic organization.
Territory Sales Manager Dean Pallas represented Capitol Services at the Society for Corporate Governance’s Southeastern Regional Conference in Atlanta on October 11-12, for which he also served as a member of the annual meeting’s Logistics Committee.
Capitol Services’ Dana Blankenship, Allison McHenry, Jennifer Miller, Natalie Hairston, and Susan Thompson.
Dave Wisnewski, Hope Mehlman (Secretary of SCG SE Chapter), and Capitol Services’ Dean Pallas.

A Closer Look with...

Shawna Smith

2007 • Baton Rouge

What do you need more of?
8-week-old baby kittens.

What’s the best thing to happen to you this year?
Well, it’s bittersweet, but I watched my son move out on his own this year. Sad that he doesn’t need me anymore, but so proud he’s out there on his own!

What’s something new you recently learned about yourself?
I can still play racquetball!

What TV show(s) have you binge-watched?
The Haunting of Hill House and The Big Bang Theory


Lynette Bass

2011 • Baton Rouge

What do you need more of?
Time…especially to spend with my grandbabies.

What’s the best thing to happen to you this year?
My grandson, Jameson Wolf, was born.

What’s something new you recently learned about yourself?
I’m a lot stronger than I thought I was.

What TV show(s) have you binge-watched?
The most recent show would be This is Us. When my granddaughter, Rowen, comes over, it is Paw Patrol or Shimmer and Shine.

Where's Logo?


Logo appeared briefly at the Arctic Ocean before diving back into the warmth of a vehicle!

Get your good lookin’ self in our newsletter! Just take a photo in your Capitol Services tee-shirt on your next trip and share it with us. 

Logo at the Arctic Ocean



Are you taking advantage of the Corporate Forms Library offered on your Capitol Services Client Dashboard? Simply select the appropriate entity type (e.g.: corporation), corresponding action (e.g.: qualify), and jurisdiction (e.g.: Delaware), and our system will guide you through the rest!

Above and Beyond

“I really appreciate Kim’s professionalism, because when working with attorneys, as we all know, [they] want everything yesterday. Her efficiency was a bonus!”

— Stacy S.  – Miami, Fl

“We were desperate for this information, and [Taylor] pulled through so quickly and affordably. We are extremely grateful. [Her] courtesy, efficiency, and professionalism were outstanding.”

— Diane S.  – Orlando, FL

“The service was spot on and Caleb Carrizales was awesome. He was very helpful and kept me informed during the process. The turnaround time was excellent. We will definitely use Capitol Services going forward.”

— Sarita O.  – The Woodlands, TX

Kim Tadlock
Kim Tadlock
Taylor Seay
Taylor Seay
Caleb Carrizales
Caleb Carrizales

Staying in Touch

Throughout 2018 we have celebrated our 40th anniversary by sharing glimpses of #OurStoryof40 in both our newsletter and social media.

As a part of our year-long celebration, we also unveiled a new website complete with a spiffy new logo. Not only does the new website contain many enhanced features, but it’s more user-friendly than ever.

We worked hard to capture the values and culture of Capitol Services – if you haven’t already, please check it out. When you do, be sure to look beyond the website itself – take a peek at the people behind the website. (Yes, the folks in the pictures really are our employees.)

We can think of no better way to close out our 40th year than to have earned yet another spot among Austin’s Top Workplaces. Thanks to all the members of the Capitol Services family.

A trusted nationwide provider of registered agent, corporate, and lien services since 1978.
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Capitol Services
206 E. 9th St., Ste. 1300
Austin, Texas 78701